Research Administrator II, Emergency Medicine (Hybrid Opportunity)

School of Medicine, Stanford, California, United States

Finance

Post Date May 23, 2024

Requisition # 103313

Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need.

Are you interested in being part of a top-notch research team, working with top-tier Professors from Stanford and other institutions, managing multi-center research? Then, please apply for our Research Administrator II position!

Stanford’s Department of Emergency Medicine is a leader in all types of research, from basic science, clinical trials, and translational research.

We are seeking a highly motivated and influential team member. As a Research Administrator II, you will help us manage pre- and post-award activities for sponsored research projects, which include federal and non-federal awards. The Department oversees various types of research awards, including sub-awards, and/or cross-school initiatives. In addition, this role will help manage communication between the PI and other essential research groups within Stanford, including Research Management Group and Office of Research Administration, and across the country.

This position will work with Dr. Manish I. Shah as the Nodal Principal Investigator (PI) of the only multi-center emergency medical services (EMS)-specific research node in the Pediatric Emergency Care Applied Research Network (PECARN); the node is called the Charlotte, Houston, and Milwaukee Prehospital (CHaMP) research node. CHaMP involves agencies and organizations in Charlotte, Houston, Milwaukee, Portland, and Buffalo; there are plans to expand CHaMP’s reach to the vicinity of the San Francisco Bay Area near Stanford University. The CHaMP Nodal Administrator will work closely with the Nodal PI and CHaMP’s Site PIs, and will be responsible for overall node function by coordinating the activities of the node and ensuring smooth operation of the node’s projects. They will also work with the other nodal administrators across PECARN to assist with network management. This includes coordinating meetings and setting agendas. They will also assist with research coordination at the Stanford site.

Duties include:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.

• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create effective forecasting and decision aides.

• Participate in contract closeout process; submit final reports and certificates.

• Compile information and documents needed for audit inquiries.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements.

• Lead other staff in group projects.

• May participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Experience with grant and contract administration and the financial aspects of sponsored projects.

• Knowledge and experience with Stanford's accounting systems, policies, and procedures as well.

• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.

• An understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Ability to complete Cardinal Curriculum I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offer assistance when needed.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Curriculum I and II must be completed to remain in this position.

• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $85,000 to $108,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4482

• Employee Status: Regular

• Grade: H

• Requisition ID: 103313

• Work Arrangement : Hybrid Eligible